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Owner workspace • KunciPay Expert & integrations
Compatibility-first platform
Keep what already works. Replace only when ready.
KunciPay can sit above existing AutoCount, SQL Account, POS, warehouse scanners, and accountant workflows while PBM, ERP, evidence, and reports become cleaner every day.
Ready connectors
4
Can be used in pilot without forcing replacement.
Production gates
1
Credentials, legal submission, or customer approvals needed.
Coexist first, replace when the customer is ready.
Do not force SMEs to throw away working accounting, POS, or warehouse habits on day one.
Use AI-assisted cleanup, PBM controls, ERP evidence, and accountant-ready exports to cut implementation cost before deeper replacement.
Low stock and reorder
KunciPay Expert watches inventory valuation and opens ERP purchasing when quantity falls below reorder point.
Finance signalHigh cash movement
Large cashbook lines are routed to Finance for matching, split coding, or manager review.
Compliance signalTax and SST reminders
Industry templates keep SST, e-Invoice readiness, and LHDN evidence tasks visible for the right role.
Supplier signalSupplier compliance hold
Missing SSM, SST, TIN, bank proof, or contract documents block payment until released with audit evidence.
Existing system compatibility
Use existing software first, then migrate module by module.
| System | Category | Mode | Readiness | Next action |
|---|---|---|---|---|
AutoCount Keep the accountant's existing AutoCount workflow while KunciPay captures PBM, ERP, and evidence upstream. General ledger exportAccounts receivable listingAccounts payable listingTax summary | Accounting | CSV export and migration bridge | ready | Run integrity export and compare totals before switching monthly close. |
SQL Account Preserve familiar SQL Account reporting while KunciPay adds PBM controls, evidence, and operational signals. General ledger exportSales listingPurchase listingStock listing | Accounting | CSV export and migration bridge | ready | Pilot one close cycle with side-by-side SQL Account import. |
Existing POS Keep the outlet POS and import daily close, returns, cash variance, and stock movement into KunciPay. Daily salesCash variancePOS returnsStock movement | Retail and F&B | Daily close import | Pilot Ready | Import one outlet daily close and reconcile bank/cashbook. |
Barcode scanners and warehouse devices Use browser-compatible scanners for receiving, issue, stocktake, POD, and evidence capture. Receiving scanIssue scanStocktakeProof of delivery | Warehouse | Device-compatible capture | Pilot Ready | Run receive and issue scan smoke test with real item codes. |
LHDN MyInvois Prepare e-Invoice-ready data, validate TIN/SST fields, and submit to sandbox before production authorisation. Ready packStrict validationLenient validationSandbox submit | Compliance | Sandbox-first submission | gated | Keep production submit gated until customer credentials and legal approval exist. |
KunciPay Expert
A product expert layer to reduce training and support cost.
Supplier network prospects
Future negotiation targets for fuel, materials, F&B, delivery, and service suppliers.
| Segment | Customer value | Status | Next action |
|---|---|---|---|
Fuel stations Petronas, Shell, BHP, and Caltex pilot outlets near customer routes | Drivers redeem vouchers at approved stations while PBM records station, item, amount, QR, and receipt evidence. | Pilot target | Recruit 2-3 stations per pilot route and give supplier POS access before full network rollout. |
Construction materials Steel, cement, hardware, aggregate, and site material suppliers | Common suppliers can accept controlled purchase references, delivery proof, and project codes without new customer key-in. | Prospect | Start with CSV/import compatibility, then offer supplier portal when transaction volume is proven. |
Retail and F&B suppliers Food distributors, packaging suppliers, and outlet maintenance vendors | Outlet operators reuse saved supplier/item templates for daily close, stock reorder, and AP evidence. | Prospect | Bundle saved masters, POS daily close import, and reorder alerts before asking suppliers to join the portal. |
Logistics and courier partners Fleet maintenance, tyre, toll, parking, and courier partners | Route, vehicle, driver, and proof-of-delivery data connect to PBM rules and accounting evidence. | Prospect | Use compatibility export first, then add direct API where a partner has enough volume. |
Professional service vendors Auditors, company secretaries, payroll advisors, and tax consultants | Read-only evidence packs and compliance reminders reduce monthly chasing and manual file preparation. | Prospect | Package auditor links, SST quarterly packs, payroll monthly packs, and MyInvois readiness checks. |
Reusable master data
Save common customers, suppliers, items, and document templates so staff do not key in the same data repeatedly.
Saved customers and invoice profiles
Store TIN, SST, billing address, credit term, e-Invoice fields, and default document templates.
Saved suppliers and compliance checklist
Store SSM, SST, bank proof, payment terms, whitelisted items, and compliance hold status.
Saved item catalog and price templates
Reuse SKUs, tax codes, stock units, reorder points, selling price, purchase cost, and warehouse bin defaults.
AutoCount / SQL Account comparison
Compatibility-first does not mean weaker: keep what works, then replace module by module where KunciPay is stronger.
General ledger, AR/AP, sales and purchase
productisedAutoCount / SQL strength
Mature posting, documents, customer/supplier ageing, and standard accounting reports.
KunciPay position
PBM/ERP events post into controlled journals with linked evidence, AR/AP statements, and export integrity.
Gap or next action
Keep adding edge-case accounting tests, recurring documents, and customer statement actions.
Inventory, warehouse, stock card, and valuation
Core ReadyAutoCount / SQL strength
Established stock card, adjustments, multi-location, serial/batch options, and costing reports.
KunciPay position
Moving weighted-average valuation, warehouse/location/bin, receipt/issue/transfer/stocktake, reorder alerts, and PBM handoff visibility.
Gap or next action
Deeper manufacturing/BOM and warranty serial workflows remain customer-fit modules.
POS and retail daily close
Pilot ReadyAutoCount / SQL strength
Retail POS ecosystem, cashier devices, outlet close, and return flows.
KunciPay position
Compatibility-first: keep existing POS, import daily close, reconcile cash variance, and post sales/stock/cashbook handoff.
Gap or next action
Device-specific integrations should be added per pilot outlet.
SST, LHDN MyInvois, and compliance updates
gatedAutoCount / SQL strength
Local reporting habits, accountant familiarity, and production e-Invoice workflows.
KunciPay position
Industry-aware tax defaults, e-Invoice readiness, strict/lenient validation, sandbox-first submission, and compliance reminders.
Gap or next action
Production legal submission requires real customer credentials and explicit authorisation.
AI expert, management intelligence, and workflow guidance
differentiatorAutoCount / SQL strength
Traditional software usually relies on training, support, and accountant knowledge.
KunciPay position
Embedded KunciPay Expert routes staff to the right page, explains what to do, flags low stock/high cash/supplier risk, and reduces training cost.
Gap or next action
Token billing and customer-specific knowledge bases should come after usage data is stable.
Product-controlled parity and advantage
What KunciPay can already control internally, where it meets AutoCount / SQL Account coverage, and where it is stronger.
Core accounting parity
productisedProduct-controlled parity
GL, AR/AP, sales, purchase, cashbook, SST/e-Invoice readiness, period close, reports, and connector exports run from posted ledger data.
KunciPay advantage
PBM and ERP handoffs carry audit IDs, linked records, and evidence checksums instead of becoming month-end manual chasing.
Proof in product
Accounting dashboard, reports, exports, statements, period close, and hash/evidence links.
Operational ERP parity
productisedProduct-controlled parity
Warehouse, bin/location, stock card, weighted-average valuation, receiving, shipping/POD, stocktake, POS daily close, supplier holds, and reorder alerts.
KunciPay advantage
Operational exceptions are manager-facing action inboxes and can create accounting handoffs without waiting for accounting staff to decode operations.
Proof in product
ERP dashboard, inventory valuation, receiving, shipping, POS, scanning, evidence, and approvals.
Compatibility-first migration
readyProduct-controlled parity
AutoCount, SQL Account, generic CSV, existing POS daily close, and browser-compatible scanner flows coexist before replacement.
KunciPay advantage
Customers do not need to throw away working software on day one; KunciPay cleans and governs data above existing tools.
Proof in product
Compatibility center, connector exports, integrity metadata, and staging readiness.
Industry templates and compliance guidance
differentiatorProduct-controlled parity
Logistics/fuel, construction, retail/F&B, professional services, and trading/wholesale packs include tax defaults, saved masters, document templates, compliance reminders, and AI shortcuts.
KunciPay advantage
The system uses company industry/MSIC to suggest what to save, what tax reminders matter, and where staff should work next.
Proof in product
Industry template lanes and saved master links.
AI expert and exception detection
differentiatorProduct-controlled parity
Expert routes users to cashbook, AR/AP, inventory, approvals, settings, POS close, reports, and compliance based on plain-language questions.
KunciPay advantage
Training and support burden drops because the product can answer where to go and what action to take.
Proof in product
KunciPay Expert routes and role-based suggestions.
Reliability, confidentiality, and maintainability
configuredProduct-controlled parity
Tenant scope, RBAC, audit chain, export checksums, evidence packs, staging checks, and modular PBM/ERP/accounting service boundaries.
KunciPay advantage
SaaS operations can improve continuously without customer PC maintenance while preserving data ownership and exit paths.
Proof in product
Trust controls, quality controls, RBAC tests, and export/evidence integrity.
External production gates
These are not UI excuses: production credentials, legal submission authority, or customer-specific hardware/processes must be verified before claiming live production completion.
LHDN MyInvois production submission
External GateWhy it cannot be faked
Production submission needs real customer credentials, legal approval, and official environment access.
Product handling
Sandbox-first validation, strict/lenient readiness, production feature flag, and explicit owner approval.
Owner
Customer owner + implementation lead
Official payroll statutory filing and rate source
External GateWhy it cannot be faked
Rates and filings must match official Malaysian statutory sources and customer payroll policy.
Product handling
Configurable payroll inputs, journal posting, audit trail, and source-version warning until official source is connected.
Owner
Payroll advisor + customer owner
Customer-specific POS and warehouse hardware connector
Pilot GateWhy it cannot be faked
Each outlet or warehouse may use different POS export formats, scanner behaviour, and device constraints.
Product handling
Generic import first, saved mapping templates, device-compatible browser flow, then per-pilot connector.
Owner
Implementation team + customer operations
Advanced manufacturing, WIP, and warranty serial depth
Customer FitWhy it cannot be faked
Manufacturing and warranty flows vary heavily by customer process and costing policy.
Product handling
Core inventory/stock card/serial-batch readiness first, customer-fit BOM/WIP module after pilot discovery.
Owner
Product + customer process owner
Reliability, security, and code quality controls
How the SaaS foundation protects data, keeps response times healthy, and stays maintainable.
Maintainability
ConfiguredControl
Keep PBM, ERP, Accounting, compliance, exports, and AI expert logic modular with typed service payloads and focused tests.
Evidence
Compatibility center payload, separate accounting/ERP APIs, i18n checks, and targeted regression tests.
Reliability
ConfiguredControl
Use health checks, staging readiness checks, background export jobs, audit events, and deterministic demo data to catch failures early.
Evidence
Readyz/staging checks, export checksum metadata, demo flow scripts, and smoke test coverage.
Security and confidentiality
ConfiguredControl
Enforce tenant scope, role-based access, read-only auditor views, supplier/driver app separation, and AI guardrails that avoid exposing hidden records.
Evidence
RBAC tests, scoped API routes, read-only audit workspaces, and role-specific demo accounts.
Performance and data response
Ready for load testControl
Keep heavy reports/export paths paginated, cached or async-ready, and driven by indexed ledger/stock records instead of page-only calculations.
Evidence
Report services, stock valuation endpoints, CSV export jobs, and staging server guidance.
Compliance governance
GatedControl
Show production gates clearly for MyInvois legal submission, official payroll filing, and customer-specific statutory assumptions.
Evidence
Sandbox-first MyInvois flow, production feature flag, policy pack versioning, and audit events.
Customer data ownership and exit
ConfiguredControl
Give customers readable exports, checksums, evidence packs, and coexistence paths for AutoCount, SQL Account, POS, and accountants.
Evidence
AutoCount/SQL/generic CSV exports, evidence pack checksum, and compatibility-first onboarding.
Engineering health and SaaS reliability
Track modularity, tests, access control, confidentiality, performance, backups, and data exit as product capabilities.
Maintainability
ReadyControl
PBM, ERP, Accounting, Admin, compatibility, MyInvois, exports, and audit stay in explicit service boundaries with typed payloads.
Evidence
Domain routers, compatibility center service, typed frontend models, i18n checks, and targeted pytest coverage.
Risk if missing
Customisation becomes slow and risky because each industry request can break unrelated modules.
Reliability
ReadyControl
Deterministic demo data, health checks, backend regression tests, frontend build/i18n, and browser smoke before staging.
Evidence
Compatibility tests, accounting/ERP smoke scripts, readyz/staging readiness payload, and build verification.
Risk if missing
SME users lose trust when pages load but reports, exports, or handoffs silently disagree.
Security
ReadyControl
Tenant scope, RBAC, auditor read-only, supplier/driver restricted apps, request IDs, and audit events for sensitive admin actions.
Evidence
Role demo accounts, RBAC checks, audit hash chain, owner settings, and role-scoped workspaces.
Risk if missing
A finance user, supplier, or auditor could see or change business data outside their role.
Confidentiality
Ready with production policyControl
KunciPay Expert stays role-scoped and routes users to actions without exposing hidden tenant, payroll, supplier, or customer records.
Evidence
Expert suggestions use safe routes, AI guardrail trust control, and future token metering policy.
Risk if missing
An AI helper could leak sensitive accounting, payroll, or supplier information.
Performance
Ready for staging load testControl
Postgres source of truth, indexed ledger/stock queries, paginated tables, precomputed dashboard summaries, async exports, and object storage for evidence.
Evidence
Staging readiness guidance, report/export design, dashboard metrics, and compatibility-first export packs.
Risk if missing
Reports, stock valuation, export ZIPs, and evidence packs become slow as data grows.
Operations
Ready for staging setupControl
Staging before production with managed Postgres backups, Redis/worker queue, evidence storage, monitoring, request IDs, error alerts, and restore drills.
Evidence
Staging readiness payload, operational reliability trust control, and production gate list.
Risk if missing
A SaaS incident becomes hard to diagnose, restore, or explain to a paying SME customer.
Trust
ReadyControl
Customer exit and verification through AutoCount/SQL/generic exports, evidence ZIPs, checksums, read-only audit links, and production gate transparency.
Evidence
Connector matrix, export checksums, integrity metadata, evidence packs, audit chain, and external production gates.
Risk if missing
Customers feel locked in and accountants cannot verify the numbers independently.
Reliability, confidentiality, and integrity controls
What makes a web SaaS acceptable for Malaysian SMEs: access control, auditability, export integrity, and production gates.
Tenant isolation and role-based access control
configuredEach company sees only its own records; Owner, Manager, Finance, Auditor, Supplier, and Driver get different workspaces.
Evidence
RBAC tests, tenant-scoped APIs, read-only audit views, and restricted supplier/driver apps.
Tamper-evident audit chain
configuredImportant actions carry actor, request id, linked record, checksum, hash, and previous hash metadata.
Evidence
Audit verify endpoint, evidence packs, export checksum, and role-specific override logs.
Financial export integrity
configuredAutoCount, SQL Account, and generic CSV files can be produced with integrity metadata and cross-check totals.
Evidence
Connector exports, trial balance totals, tax summary, GL/AR/AP/stock export checksums.
Data confidentiality and AI guardrails
Policy ReadyAI should guide users inside tenant scope without leaking another company’s supplier, payroll, or accounting data.
Evidence
Tenant-scoped prompts, role-filtered suggestions, audit events for sensitive actions, and production gate warnings.
Role-based testing feedback
Use these demo roles to test whether each staff type sees the right workspace, actions, and restrictions.
Owner
Review company setup, subscription, users, policy pack, PBM decisions, ERP handoffs, and finance reports.
Owner needs a high-level cockpit, final override, and confidence that every risky action is audited.
Finance
Close AR/AP, reconcile bank lines, review SST/e-Invoice, export AutoCount/SQL files, and inspect statements.
Finance needs full names, fewer abbreviations, direct report links, and clean posting evidence.
Manager / Warehouse
Approve exceptions, receive goods, create POD, resolve supplier holds, and watch low stock/reorder alerts.
Operations needs action queues and simple explanations, not accounting language.
Supplier
Use restricted supplier POS to redeem vouchers, upload delivery proof, and check settlement status.
Supplier should never enter the main console; tablet-friendly flow is clearer.
Driver
Use mobile voucher, QR scan, allowed station list, and purchase history.
Driver flow should stay dark/mobile-first for field readability.
Auditor
Read hash chain, evidence packs, reports, and export checksum without changing business data.
Auditor needs read-only views, evidence download, and clear integrity results.
Demo account playbook
Use one password for every demo role and see the platform from each user’s real workspace.
Password for all demo accounts: KunciLocal!2026#Demo7
Use these accounts to test role-specific UI, permissions, and hidden workspaces. Every account uses KunciLocal!2026#Demo7.
Owner - [email protected]
[email protected]
KunciLocal!2026#Demo7
Company, subscription, policy pack, users, approvals, PBM, ERP, Accounting, and final override.
Open demo workspaceManager - [email protected]
[email protected]
KunciLocal!2026#Demo7
PBM approvals, ERP receiving, POD evidence, supplier exceptions, and team workload.
Open demo workspaceFinance - [email protected]
[email protected]
KunciLocal!2026#Demo7
Accounting workspace, AR/AP, GL, cashbook, payroll, assets, reports, MyInvois, and exports.
Open demo workspaceSupplier - [email protected]
[email protected]
KunciLocal!2026#Demo7
Restricted supplier POS, voucher redemption, delivery evidence, and settlement status.
Open demo workspaceDriver - [email protected]
[email protected]
KunciLocal!2026#Demo7
Mobile voucher, QR scanning, allowed stations, assigned budget, and purchase history.
Open demo workspaceAuditor - [email protected]
[email protected]
KunciLocal!2026#Demo7
Read-only hash chain, evidence packs, checksums, reports, and integrity metadata.
Open demo workspaceModule migration plan
Start with compatibility, then replace one module at a time when the customer is ready.
Accounting core
readyDefault for all SMEs
ERP inventory and warehouse
readyDefault for logistics, retail, trading, construction
POS compatibility bridge
Pilot ReadyDefault for retail, F&B
Payroll and statutory configuration
configuredDefault for SME employers
Advanced manufacturing and assembly
gatedDefault for manufacturing pilots
KunciPay Expert and management intelligence
differentiatorDefault for all roles
Staging and server readiness
The product runs in localhost for development; staging is the shared test server before production.
Loading server readiness...
Industry templates and compliance reminders
KunciPay uses industry, MSIC, tax defaults, saved templates, and AI shortcuts to reduce manual setup.
Tax and compliance reminders
Industry tax defaults and LHDN/SST reminders shown before staff create documents.
Saved templates
Reusable customers, suppliers, items, pricing, credit terms, and warehouse defaults.
Document templates
Ready-to-use sales, purchase, POS, AP, POD, and statement templates.
Compliance updates
Relevant MyInvois, SST, TIN, payroll, and monthly-close reminders for this industry.
Expert shortcuts
Expert shortcuts that route staff to the right page and explain the next action.
Template lanes are intentionally separated
Each industry pack has five lanes so tax prompts, saved masters, document templates, compliance updates, and AI shortcuts do not look like the same feature.
Tax and compliance reminders
Accounting > SST/e-Invoice and Admin > Policy pack
Industry tax defaults and LHDN/SST reminders shown before staff create documents.
Open lane02Saved templates
ERP > Suppliers / Inventory and Accounting > Sales
Reusable customers, suppliers, items, pricing, credit terms, and warehouse defaults.
Open lane03Document templates
Sales, Purchase, Receiving, Shipping, POS, and Evidence
Ready-to-use sales, purchase, POS, AP, POD, and statement templates.
Open lane04Compliance updates
Finance exports, Evidence packs, and Admin compliance settings
Relevant MyInvois, SST, TIN, payroll, and monthly-close reminders for this industry.
Open lane05Expert shortcuts
KunciPay Expert and role-specific action inboxes
Expert shortcuts that route staff to the right page and explain the next action.
Open laneLogistics and fuel
Best for fleet, transport, contractor sites
Template group 01
01 · Tax and compliance reminders
Industry tax defaults and LHDN/SST reminders shown before staff create documents.
Template group 02
02 · Saved templates
Reusable customers, suppliers, items, pricing, credit terms, and warehouse defaults.
Template group 03
03 · Document templates
Ready-to-use sales, purchase, POS, AP, POD, and statement templates.
Template group 04
04 · Compliance updates
Relevant MyInvois, SST, TIN, payroll, and monthly-close reminders for this industry.
Template group 05
05 · Expert shortcuts
Expert shortcuts that route staff to the right page and explain the next action.
Construction and contractors
Best for developers, contractors, site teams
Template group 01
01 · Tax and compliance reminders
Industry tax defaults and LHDN/SST reminders shown before staff create documents.
Template group 02
02 · Saved templates
Reusable customers, suppliers, items, pricing, credit terms, and warehouse defaults.
Template group 03
03 · Document templates
Ready-to-use sales, purchase, POS, AP, POD, and statement templates.
Template group 04
04 · Compliance updates
Relevant MyInvois, SST, TIN, payroll, and monthly-close reminders for this industry.
Template group 05
05 · Expert shortcuts
Expert shortcuts that route staff to the right page and explain the next action.
Retail and F&B
Best for restaurant, cafe, mini market
Template group 01
01 · Tax and compliance reminders
Industry tax defaults and LHDN/SST reminders shown before staff create documents.
Template group 02
02 · Saved templates
Reusable customers, suppliers, items, pricing, credit terms, and warehouse defaults.
Template group 03
03 · Document templates
Ready-to-use sales, purchase, POS, AP, POD, and statement templates.
Template group 04
04 · Compliance updates
Relevant MyInvois, SST, TIN, payroll, and monthly-close reminders for this industry.
Template group 05
05 · Expert shortcuts
Expert shortcuts that route staff to the right page and explain the next action.
Professional services
Best for agency, consultancy, clinic admin
Template group 01
01 · Tax and compliance reminders
Industry tax defaults and LHDN/SST reminders shown before staff create documents.
Template group 02
02 · Saved templates
Reusable customers, suppliers, items, pricing, credit terms, and warehouse defaults.
Template group 03
03 · Document templates
Ready-to-use sales, purchase, POS, AP, POD, and statement templates.
Template group 04
04 · Compliance updates
Relevant MyInvois, SST, TIN, payroll, and monthly-close reminders for this industry.
Template group 05
05 · Expert shortcuts
Expert shortcuts that route staff to the right page and explain the next action.
Trading and wholesale
Best for distributor, wholesaler, importer
Template group 01
01 · Tax and compliance reminders
Industry tax defaults and LHDN/SST reminders shown before staff create documents.
Template group 02
02 · Saved templates
Reusable customers, suppliers, items, pricing, credit terms, and warehouse defaults.
Template group 03
03 · Document templates
Ready-to-use sales, purchase, POS, AP, POD, and statement templates.
Template group 04
04 · Compliance updates
Relevant MyInvois, SST, TIN, payroll, and monthly-close reminders for this industry.
Template group 05
05 · Expert shortcuts
Expert shortcuts that route staff to the right page and explain the next action.